FACILITANDO COMERCIO es un Proyecto de la Agencia de los Estados Unidos para el Desarrollo Internacional
Guía para la determinación de costos indirectos para entidades comerciales basado en la parte 31.2 de la regulación federal de adquisiciones (FAR)
2 de febrero de 2016
Objetivos
•Entender e identificar un costo directo y un costo indirecto; •Familiarizarse con los términos básicos utilizados en la determinación de costos.
•Entender los principios de costos.
•Entender los Estándares para la Contabilización de Costos
(CAS).
•Aprender como se determinan las tasas de costos indirectos.
•Conocer los tipos de tasas de costos indirectos.
Por que establecer una Tasa de Costos Indirectos?
•Una tasa de costos indirectos se establece sobre la base de una propuesta de tasa de costos indirectos y la documentación de respaldo presentad aprobada por el gobierno federal Estadounidense a por las organizaciones.
•Los costos indirectos imputables a programas federales deben ser reembolsados si una organización tiene una tasa federal aprobada. El reembolso, sin embargo, está sujeto a las limitaciones administrativas establecidas en los contratos u convenios otorgados.
Definiciones
•Costos: Cantidad pagada para producir un producto o servicio antes de su comercialización o venta a sus consumidores previstos. Mirándolo en este contexto, "costo" implica la cantidad de dinero involucrado en la producción, comercialización y distribución. El término también puede referirse a la cantidad de dinero que se necesita para mantener un producto o un servicio. El costo puede incluir mano de obra, capital, materiales, proyectos de ley, los sueldos y salarios de los trabajadores y otras transacciones como la comercialización y la distribución y el transporte marítimo.
•Precio: Se refiere al dinero que se entrega al vendedor del producto.
Cont. Definiciones
•Gasto: Representan el monto total pagado, en términos monetarios, de los recursos materiales, laborales y financieros utilizados durante un período cualquiera, en el conjunto de la actividad empresarial. Por ejemplo: ocurre un gasto, en la medida que utilizo el inventarioalmacenado, el pago del salario, depreciación de activos fijos, etc.
•Costo Causado: Costostales comosalariosde empleados e intereses sobredocumentospor pagar que se han acumulado día a día, pero que no se han registrado ni pagado al final del período. También se denominan costos no registrados.
Cont. Definiciones
•Utilidad: Eneconomía, la utilidad es el concepto de remuneración del empresario por la aceptación de riesgosy la gestión administrativa. En las operaciones comerciales, la utilidad es la ganancia proveniente de losprocesosde fabricación, organización y venta, después de cubrir todos los costos.
•Imprevistos/contingencias:Es una partida que sirve para enfrentar demandas financieras no planificadas.
Cont. Definiciones
"Costo directo" significa cualquier costo que se identifica específicamente con un objetivo costo final particular. Los costos directos no se limitan a los elementos que se incorporan en el producto final como material o mano de obra. Los costos identificados específicamente de un contrato son costos directos de ese contrato. Todos los costos identificados específicamente con otros objetivos finales de costos del contratista son costos directos de esos objetivos de costos.
Costos Indirectos
Costo Indirecto: Una tasa de costos indirectos es simplemente un dispositivo para determinar de manera justa y convenientemente, dentro de los límites de principios administrativos aceptables, que proporción de los costos indirectos cada programa deben soportar.
Los costos indirectos se incurren para objetivos comunes o conjuntos y no pueden ser fácilmente identificados para un determinado contrato o cualquier otra actividad de la organización.
Cont. Costos Indirectos
Una tasa de costos indirectos es la relación entre los gastos indirectos totales y alguna base de costo directo. Los métodos de asignación de costos indirectos utilizados por cada organización depende de su propia estructura, programa, funciones y sistema contable.
Cont. Costos Indirectos
Ejemplos de costos indirectos: Sueldos administrativos y de oficina •Telecomunicaciones -Servicio telefónico local? Incluyendo el equipo del teléfono, tales como teléfonos, teléfonos celulares, buscapersonas, fax y cargos de línea •Franqueo, Incluyendo US Postal Servicio postal, Federal Express, UPS •Cuotas y Membresías •Material de oficina
Cont. Costos Indirectos
•Suscripciones, Libros y Revistas •Equipo de uso general •Equipo no de investigación que puede ser usado para los propósitos generales de oficina, como computadoras de escritorio, computadoras portátiles, impresoras, máquinas de fax, fotocopiadoras, y mobiliario de oficina.
•Servicios generales de computación, los costes de red, u otro hacerlo servicios •La contratación de personal y la reubicación
Condiciones para el reembolso de costos
•Necesarios: Los costos aplicados al proyecto deben ser necesarios para lograr el alcance del trabajo (SOW). Para ser necesario, el costo aplicado debe ser absolutamente esencial para lograr un determinado resultado o resultados.
•Razonables: Un costo es razonable si, en su naturaleza y cantidad, no excede el valor que una persona prudente en el desarrollo de un negocio pagaría (FAR 31.201-3).
Cont. Condiciones para el reembolso de costos
•Asignables: Un costo es asignable (FAR 31.201-4) si se puede asignar o cobrar bajo uno o más objetivos de costo con base en los beneficios relativos recibidos u otras relaciones equitativas.
Sujeto a lo anterior, un costo es asignable a un contrato con el gobierno si: •–Se incurre específicamente por el contrato; •–Beneficia tanto al contrato como a otros trabajos, y se puede distribuir en ellos en proporción razonable a los beneficios recibidos; o
Cont. Condiciones para el reembolso de costos
•Es necesario para la operación general del contrato, aunque un vínculo directo con cualquier objetivo de costo particular no se pueda demostrar.
•Admisibles: Si un costo que no puede cumplir con este criterio, es inadmisible, no importa para qué sirve.
Cont. Condiciones para el reembolso de costos
•Tratados consistentemente: Sin importar quien es el cliente, siempre será el mismo costo.
•Permitidos: Los costos deben ser permisibles dentro de la ley y/o los costos deben ser permisibles dentro de términos/condiciones de un instrumento contractual (FAR 31.201-2).
Cont. Condiciones para el reembolso de costos
•Antes de la preparación de una propuesta de tasa de costos indirectos y la documentación soporte, deben revisarse los principios de costos aplicables.
•Las Regulaciones Federales de Adquisición, Parte 31.2: “Contratos con organizaciones comerciales", establece los requisitos federales para la determinación de la permisibilidad y admisibilidad de costos directos e indirectos, y está disponible en la siguiente dirección: https://www.acquisition.gov/Far/
Principios de Costos
Alcance y Aplicabilidad
FAR Parte 31Estándares de Administración de Costos Aplica a todos los contratos federales Modificado o CAS completo sólo se aplica si se cumplen los topes
Determina los costos permitidos Rige las prácticas de contabilidad de costos -Medición -Asignación -Asignación Gobernado por Agencias contratantes Gobernado por el Consejo CAS
** Cuando FAR y CAS están en conflicto, prevalece CAS.
*** Estándares más CAS se incorporan, en su totalidad o en parte, a la Parte 31 del FAR sobre principios de costos.
Tipos de Incumplimiento del FAR & CAS
•Prácticas reveladas no conformes con CAS y / o FAR revelada.
•Prácticas reales de la estimación de los costos que no cumpla con CAS y / o FAR y / o Declaración de Divulgación.
•Prácticas actuales de acumular y reportar los costos que no cumplan con CAS y / o FAR y / o Declaración de Divulgación.
•Mejores Prácticas: Mantener políticas y procedimientos escritos y cumplirlas.
Un costo es permitido cuando…
•Reúne las tres condiciones establecidas por el FAR 31.2:
Razonable FAR 31.201-3
Permitido FAR 31.201-2
Asignable FAR 31.201-4
Contabilización de Costos No Permitidos (FAR 31,201-6)
•Los siguientes costos deben ser identificados y excluidos de facturaciones, demandas y propuestas de reducción del grupo de costos indirectos
relacionados:
•Costos no permitidos expresamente: -Costos nombrados o establecidos como inadmisible por ley, reglamento o contrato.
•Costos no permitidos mutuamente acordados; •Los costos asociados directamente; -Ejemplo, tiempo dedicado al desarrollo de actividades no permitidas (cobro de deudas malas).
-Consideraciones de materialidad.
Ejemplos de Costos Expresamente No Permitidos
•Principios de Costo del FAR Parte 31 Descripción
•Malas Deudas Actuales o estimadas, incluyendo aquellas directamente asociados (i.e. legales, cobranzas) •Contribuciones/Donaciones Efectivo, propiedades o servicios •Entretenimiento Diversión, actividades sociales •Multas & Penalidades Violaciones a las leyes, costos errados de cobros •Intereses Intereses por prestamos, y costos de refinanciamiento •Buena Voluntad Precio de adquisición •Alcohol •Perdidas de Contratos Costos excedentes •Cabildeo Salarios y honorarios •Contingencias Basado en eventos futuros potenciales, costos inconmensurable
Estándares para Contabilización de Costos (CAS)
Conocidos como Cost Accounting Standards (CAS) e identificados en la Parte 30 del FAR, los Estándares para la Contabilización de Costos (ECC) han sido designados como mecanismo para alcanzar la uniformidad y consistencia en los principios de contabilización de costos seguido por contratistas y subcontratistas bajo contratos federales como condición para la contratación.
La disposiciones son establecidas bajo un cuerpo colegiado de 5 miembros que componen la Junta CAS para la industria publica y
privada.
•Una vez un contrato esta sujeto a CAS, siempre estará sujeto a
CAS.
Aplicabilidad de CAS
SU USO ES MANDATORIO PARA:
Todas las agencias ejecutivas y por contratista y subcontratista para la estimación, acumulación y reporte de costos relativos al establecimiento de precios y la administración de, y los arreglos relativos a las disputas, todos los contratos negociados y contrataciones subcontratadas con el Gobierno de las Estados Unidos de Norteamérica superiores a $700,000 conforme al Acta de Veracidad en la Negociación (Truth in Negotiations Act o TINA), excepto aquellos que han sido exentos por las regulaciones emitidas por la Junta CAS.
Cont. Aplicabilidad de CAS
•CAS incorpora tres áreas de contabilidad de costos: - Medición de los costos - Asignación de costos al periodo contable del costo - Asignación de costos por objetivos de costos •Existen 9 niveles •Las normas se basan en los exámenes de las prácticas de contabilidad de costos comunes.
•Establecen límites y restricciones en lo que se considera apropiado, con el objetivo de proporcionar consistencia y uniformidad en la contabilidad de costos.
Exenciones de CAS
Están exentos de CAS los contratos que: - Resultan de un proceso de propuesta cerrada (Invitación a licitar (IFB) ("Ofertas Concretas; - Que no excedan los $700,000 (Limite TINA); - Pequeños empresas; - Gobiernos extranjeros; - Entidades extranjeras (sujetos CAS 401 & 402 solamente) ; - Precios establecidos por ley o regulación; - Contratos de precio fijo o precio fijo con incentivos para la adquisición de artículos comerciales; - Contratos de precio fijo adjudicados por medio de un proceso licitatorio competitivo sin la presentación de información de costos o precios; y - Organizaciones que no tienen contratos sujetos a CAS mayores a $7.5M o mas.
Requisitos CAS para Entidades Extranjeras
CAS 401 –Consistencia al Estimar, Acumular y Reportar Costos OBJETIVO REQUISITOS
Para asegurar que las practicas Las practicas contables deben ser consistentes Utilizadas por el contratista para en términos de las siguientes áreas: Estimar costos para una propuesta -Clasificación de elementos o funciones de costos Sean consistentes con las practicas como directos o indirectos; Utilizadas para acumular y reportar-El conjuntos de costos indirectos a los cuales cada Costos. elemento o función de costos que se carga o propone cargarse; y -Métodos de designación de costos indirectos para el contrato.
Cont. Requisitos CAS para Entidades Extranjeras
CAS 402 –Consistencia en la Asignación de Costos Incurridos para un mismo Fin.
OBJETIVO REQUISITOS
Requiere que cada tipo de costo sea asignado Este estándar ayuda a prevenir sobrecargos o Solo una vez y solo sobre una base a cualquier doble contabilización. Ningún objetivo final Contrato u otro objetivo de costo. El criterio de costo podrá tener un costo asignado como para determinar la asignación de costos a un indirecto, si otros costos en los que se incurre producto, contrato u otro objetivo de costo para el mismo fin, bajo circunstancias iguales, Deberá ser el mismo para todos los objetivos han sido incluidos como un costo directo de que sean similares. Aquello o cualquier otro objetivo final de costo, y vice versa.
Determinación de Tasa de Costos Indirectos y Asignación de Costos
Los tres métodos básicos para el cálculo de las tasas de costos indirectos son: Simplificado, •Tasas Múltiples, y •Métodos de asignación directa.
Organizaciones comerciales -Por lo general, las organizaciones comerciales utilizan el método "simplificado".
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
Nota: Todo contratista debe tener un sistema de contabilidad establecido antes de recibir un contrato de cualquier agencia del gobierno federal. El sistema contable debe proporcionar controles internos adecuados para salvaguardar los activos, asegurar la rendición de cuentas por categorías de costos, asegurar que representan la precisión y fiabilidad de los datos, la promoción de la eficiencia operativa, y cumplir con los requisitos del Gobierno y procedimientos contables.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
Para el establecimiento de una tasa de costos indirectos se recomienda seguir los siguientes pasos: Pasos preliminares •Identificar las Bases de Asignación de Costos Indirectos •Preparar Propuesta de Tasa de Costos Indirectos "Lista de verificación (Anexo A)" y Notas de "Lista de verificación" •Propuesta de Costos Indirectos -Revisión de Procedimientos •Límites de la Administración y las declaraciones de costos
indirectos.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
Pasos preliminares
Antes de la preparación de una propuesta de tasa de costos indirectos y la documentación de apoyo, los principios de costos establecidos por la Regulación Federal de Adquisiciones (FAR Parte 31.2) para las entidades comerciales deben ser revisados a fondo. Si se permiten costos indirectos en la contratación, la entidad estará lista para preparar una propuesta de tasa de costos indirectos a partir de los siguientes pasos:
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
1. Revisión de la Organización
Si uno no existe ya, preparar una carta formal de la organización (s), o una versión preliminar en borrador, y proporcionar cualquier información o material que explique los distintos servicios y / o funciones de cada unidad.
Determine cuales unidades de costo son indirectos (administrativos) funciones de la organización.
Determine cuales servicios son admisibles y asignable a las contrataciones federales con base en los principios de costos
aplicables.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
2. Revisar la financiación federal y no-federal
Revise los "desembolsos federales y no federales" para determinar los programas financiados; verifique con el personal apropiado.
Prepare una lista de todos los programas financiados en detalle en cuanto a la cantidad o el porcentaje de reembolso de los costos directos e indirectos y cualquier restricción o referencias a los estatutos o reglamentos.
Determine en qué nivel de la organización se aplican los diferentes programas financiados. Ilustrar la lista de programas financiados en una copia del organigrama.
*Recomendamos contactar la agencia federal que proporciona la mayor cantidad de fondos en relación con los procedimientos para la presentación, revisión y aprobación de las tasas de costos indirectos.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
3. Revisar la Estructura de Contabilidad
Obtenga un plan de cuentas, o alguna otra lista de cuentas para su organización, en la que los dólares reales gastadas pueden estar relacionados con diversos programas y / o estructura organizativa.
Concilie la estructura de contabilidad para el organigrama.
Si es necesario, determine los cambios a implementar un sistema de tasa de costos indirectos de la facturación.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
4. Preparar una Declaración de Políticas de Costos
Desarrolle una política escrita que describe los costos considerados como directos, los costos considerados para ser indirecta, y las razones para apoyar a esos costos.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
5. Preparar una Propuesta de Tasa de Costos Indirectos
Para la preparación de una propuesta de tasa de costos indirectos es necesario
considerar lo siguiente:
Estructura organizativa.
•Nivel de financiación federal.
•Los informes generados a partir de su sistema de contabilidad.
•La disponibilidad de datos sobre los pies cuadrados de las oficinas, número de transacciones, empleados, las órdenes de compra, etc.
•Si se requieren adicionar esfuerzo y costo para alcanzar un mayor grado de
precisión del sistema.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
•Preparar la propuesta de tasa de costos indirectos.
•Preparar un Certificado de Costos Indirectos (Anexo B), firmado por el Director Ejecutivo, u otro funcionario designado con firma autorizada de la organización.
•Recopilar toda la documentación restante requerida por la agencia federal responsable.
•Conciliar la propuesta de tasa de costos indirectos con los estados financieros auditados.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
Método de Asignación Simplificado
Se utiliza el método simplificado siempre que las funciones principales de un beneficio organización de sus costos indirectos a aproximadamente el mismo grado. La asignación de los costos indirectos se puede conseguir por medio de: •(1)la clasificación del costo total para el período base (generalmente el año fiscal de la organización), ya sea directo o indirecto; y •(2)dividiendo los costos totales admisibles indirectos (neto de los créditos aplicables) por una base de distribución equitativa.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
El resultado de este proceso es una tasa de costos indirectos que se utiliza para distribuir los costos indirectos a los contratos federales y no-federales. La tasa debe expresarse como el porcentaje de la cantidad total de los costos indirectos admisibles lleva a la base seleccionada. Este método también se puede usar
cuando:
(1) la organización sólo tiene una función importante que abarca una serie de proyectos o actividades individuales, y / o (2) donde el nivel de contratos federales son relativamente pequeños.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
Tanto los costos directos como los indirectos deben excluir los gastos de capital y los costos no permitidos. Sin embargo, los costos no permitidos deben ser incluidos en la base de costo directo (si representan actividades a las
que los costos indirectos son propiamente asignables).
La base de distribución puede ser: (1) costos directos totales (excluyendo los gastos de capital y otros elementos distorsionadores, como la parte de cada subcontrato en exceso de $ 25,000, etc.), (2) sueldos y salarios directos, (3) costos totales menos gastos generales y de administración (G & A), (4) otra base que se traduce en una distribución equitativa.
Cont. Determinación de Tasa de Costos Indirectos y Asignación de Costos
•Bajo el método simplificado, por ejemplo, gastos de alquiler serían totalmente clasificados como costos indirectos y se distribuyen a las actividades que se benefician de una de las bases descritas anteriormente.
Tipos de Tasas de Costos Indirectos
1. Tasa provisional o tarifa de facturación: Significa una tasa de costos indirectos temporal aplicable a un período específico que se utiliza para la financiación, el reembolsos interinos y reportar los costos indirectos en instrumentos contractuales en espera de la creación de una tasa final para el periodo de aplicación. Esta tasa es ajustable (aumento o reducción) una vez se determina la tasa final.
2. Tasa final: Significa una tasa de costos indirectos aplicable a un período pasado, basada en costos reales de dicho periodo. Una tasa final no está sujeta a ajustes. Se establece una tasa final de costos indirectos después que se conocen los costos reales de una organización, por lo general un año fiscal. Una vez establecida, se utiliza la tasa final de costos indirectos para ajustar los costos indirectos reclamados.
El uso de las tasas provisionales y definitivas probablemente resultará en gastos auditados finales superiores o inferiores a los reportados en los contratos que ya hayan concluido durante el año fiscal de la organización. Una tasa final puede ser emitida como una tasa provisional para los subsiguientes años ajustada a los cambios previstos en los niveles de financiación o costos.
Cont. Tipos de Tasas de Costos Indirectos
3.Tasa Predeterminada: Una tasa permanente establecida por un período actual o futuro especifico y no está sujeta a ajustes. Una tasa predeterminada puede ser utilizada en contratos donde hay una seguridad razonable de que la tasa no es probable que supere una tasa basada en costos reales de la organización.
4
. Tasa Fija con Proyección Futura: Una tasa permanente establecida para un periodo futuro de tiempo utilizada para el presupuesto, las obligaciones y el pago de recursos por las agencias federales. Los costos reales son determinados por el sistema contable de la organización y la diferencia entre
lo
fijo y real se lleva hacia una vigencia futura (normalmente el año fiscal de la organización) con el fin de ajustar el tipo de tasa fija para la recuperación sobre o por debajo.
Cont. Tipos de Tasas de Costos Indirectos
Las tasas provisionales y finales son las preferidas por la mayoría de las organizaciones por las siguientes razones:
1.
Los costos indirectos reales se asignan a los objetivos del programa en el año incurrido, creando información precisa de
costos;
2.
No hay costos indirectos de años anteriores que se carguen a un año posterior que sobrecargue contrataciones nuevas o actuales; 3.Todos los costos indirectos son financiados adecuadamente en el año fiscal incurrido, sin crear utilidad o perdida para la organización;
Cont. Tipos de Tasas de Costos Indirectos
4.La contabilidad de la organización debe determinar los costos reales de cada año, una capacidad que en última instancia debe existir para sincronizar la contabilidad, presupuesto y asignación de costos; y
5.
El costo real de los servicios o programas se determina anualmente y esta, por tanto, a disposición con fines de gestión interna y una preparación presupuestal informada.
Gracias!!!
FACILITANDO COMERCIO es un Proyecto de la Agencia de los Estados Unidos para el Desarrollo Internacional
Types of procurement solicitations and types of contracts
16 December 2015 Bogotá, Colombia
FACILITANDO COMERCIO es un Proyecto de la Agencia de los Estados Unidos para el Desarrollo Internacional
Part 1: Types of procurement solicitations
Part 1 Objectives
•Become familiar with different types of procurement solicitations used by US Government •Understand major differences between different procurement solicitations •Become familiar with different contract forms •Learn to quickly obtain necessary information by reading contract forms
Major formats of solicitations
•Government contracting is big business •Bid package is usually a set of documents to which a bidder would develop a responsive proposal •Solicitations used by the government typically come in the following formats: –Request for Quote (RFQ) –Request for Proposal (RFP) –Invitation for Bid (IFB) –Sources Sought (RFI)
Types of Procurement Solicitations
•Solicitation packages usually range anywhere from 10 to 50 or more pages, depending on dollar value, the Statement of Work and other requirements.
•They will include clauses and instructions and other information that will tell contractors the who, what, where and how of the contract.
Solicitation Numbering
•We should understand solicitation numbering system.
•The first six positions of a solicitation number (e.g., DAA123-00-R-1234) identify the department or agency issuing the document, the next two positions (e.g., 00) are the last two digits of the fiscal year issued, and the single alpha character (e.g., R) identifies the type of solicitation. For example, B = Invitation for Bid, P = Purchase Order, C = Contract, Q = Request for Quote, R = Request for Proposal, etc. The last four positions identify the sequential order for a particular solicitation.
–Example 1: SBA123-15-R-0000 –Example 2: FCIS-JB-98-0001-B
•T -RFQ under $25k •Q -RFQ under $150k •R –RFP (Request for Proposal) •B/I -Sealed bid (Invitation For Bid)
Request for quote
Request for Quote (RFQ)-request for information that may include price, but is not a binding contract or document.
Considered a negotiated bid because the government will want to talk over the information obtained.
•The number will look something like F62509-00-Q-1234, with the "Q" indicating the solicitation is for information and prices.
•Bid package typically includes Standard Form 18 (SF18) •If a contract is made, the government will use a Standard Form 26 (SF26), Award/Contract.
•RFQ is informational -used by the government to obtain information and quotations •Estimated value of the government’s need is expected to be under $150,000 •Typically simplified acquisition procedures will apply •RFQ may also be used when simplified acquisition procedures are not used
Request for Proposal (RFP)
Request for Proposal (RFP)-negotiated contract.
•The solicitation number will look something like N00023-00-R-1234, with the "R" in the number indicating it is a negotiated solicitation.
•There will be discussions, and the bidder may get the opportunity to change bid pricing, technical requirements, etc.
•Price and other factors will determine the winner. The value is probably more than $150,000.
•Standard Form 33 (SF 33) is used.
•Becomes a binding contract when both the bidder and the government sign •Electronic procurement systems, such as GSA’s eBuy–offer a fully electronic RFQ/RFP system.
Invitation for Bid (IFB) –Sealed Bid
Invitation for Bid (IFB)-advertised contract ("Sealed bid”).
•The solicitation number will look something like DAAE20-00-B-1234, with the "B" in the number indicating it is a sealed bid. It is competitive and the low bid will get it.
•No discussions.
•Bid package is considered complete for bidding purposes.
•Price is a major consideration.
•Standard Form 33 (SF 33) is used.
•Signing of the solicitation formSF33 by the bidder and by the government creates a binding document.
Sources Sought or RFI
•Sources Soughtor Request for Information (RFI) -an advance notice to communicate to potential bidders/contractors the government’s interest in specific research and development projects.
•Used as a market research by contracting officers
Summary -Types of Procurement Solicitations
The bid package contractors receive will most likely come in one of three forms: Request for Quote (RFQ)-request for information that may include price, but is not a binding contract or document. Negotiations present. SF26 is used for Award/Contract.
•Request for Proposal (RFP)-negotiated contract. There will be discussions, and the bidder may get the opportunity to change bid pricing, technical requirements, etc.
SF
33 is used, becomes a binding contract. Price and other factors determine the winner. Value>$150,000.
•Invitation for Bid (IFB)-advertised contract("Sealed bid”). No discussions. Bid package is considered complete for bidding purposes. The price is a major consideration, the low bid will get it. SF 33 is used, becomes a binding contract.
Value>$150,000.
Common Government Forms
•Standard Form 33, Solicitation, Offer and Award •Standard Form 1449, Solicitation / Contract / Order for Commercial Items •Standard Form 1447, Solicitation / Contract •Standard Form 18, Request for Quotation •Standard Form 26, Award / Contract •Standard Form 30, Amendment of Solicitation/Modification of Contract
More common forms that you may encounter in bidding on government work: Standard Form 33, Solicitation, Offer and Award-a solicitation/contract form used by the federal government not only to solicit offers but also to award a contract since it is a bi-lateral (i.e., two-signature) document. This means that the bidder signs the document and submits it to the government and, upon acceptance of the bid, the government signs the same document and a binding contract is established. This form is used for either sealed bids (IFB) or negotiated contracts (RFP) valued at $150,000 or more.
•Standard Form 1449, Solicitation /Contract/Order for Commercial Itemsexcept in circumstances where an electronic solicitation is used, SF 1449, Solicitation/Contract/Order for Commercial Items is the form used by the government to buy commercial items that are estimated to have a value under the simplified acquisition threshold ($150,000). It can also be used to ship and receive product.
•Standard Form 1447-Solicitation/Contract is used in connection with negotiated acquisitions when simplified acquisition procedures apply •May be used in lieu of Standard Form 26 or Standard Form 33
Standard Form 18, Request for Quotation– used by the government to obtain information and quotations, but the responses are not considered offers.
Typically used when simplified acquisition procedures will apply •May also be used for quotation requests that have an estimated value above $150,000 •Standard Form 26 is sometimes used to award a contract resulting from the use of Standard Form 18.
•Standard Form 26, Award/Contract-a form used by the federal government to award a contract, usually as the result of a RFQ. Both parties sign, but it requires references to the basic solicitation and/or other documents. In general, the SF26 and SF33 ask for similar information to be filled in, but the SF26 requires some certification information that is not required on the SF33.
•Standard Form 30, Amendment of Solicitation/Modification of Contract-a form used to amend a solicitation before it closes or modify a contract that has been awarded. Normally this form is filled out by the government and is then sent to the bidder or contractor for signature.
•SF 33, Solicitation, Offer and Award: RFP, value > $150,000 •SF 1449, Solicitation/Contract/Order for Commercial Items: commercial items, value < $150,000
•SF 1447, Solicitation/Contract, negotiated acquisitions, under $150,000.
•SF 18, Request for Quotation, typically for value <$150,000 •SF 26, Award/Contract •SF 30, Amendment of Solicitation/Modification of Contract
FACILITANDO COMERCIO es un Proyecto de la Agencia de los Estados Unidos para el Desarrollo Internacional
Part 2: Contract types
Part 2 Objectives
•Become familiar with factors affecting contract type selection.
•Learn two broad categories of contract types.
•Become familiar with major types of fixed-price contracts.
•Become familiar with major types of cost-reimbursement contracts.
•Become familiar with Definite and Indefinite Contracts.
•Become familiar with Time & Materials (T&M) and Labor-Hours, Firm-Fixed Price Level-of-Effort Contracts.
•Understand relationship between contract type and contractor risks.
Policies for Selecting Contract Types (FAR Part 16.102)
Some ground rules: Contracts resulting from sealed bidding must be firm-fixed-price or fixed-price with economic price adjustment.
•Contracts negotiated under FAR Part 15 (Contracting by negotiation) may be of any type or combination of types.
•The cost-plus-a-percentage-of-cost system of contracting can never be used.
•No contract may be awarded before the execution of any determination and findings (D&F’s) required by FAR Part 16.
Negotiating Contract Type (FAR 16.103)
•Selecting the contract type is generally a matter for negotiation and requires the exercise of sound judgment.
•Negotiating contract type and prices are closely related and should be considered together.
•The objective is to negotiate a contract type and price that will: –Result in reasonable contractor risk.
–Provide the contractor with the greatest incentive for efficient and economical performance.
Contract types vary accoring to
Profit1) The degree and timing of the responsibility assumed by the contractor or Feefor the costs of performance; and (2) The amount and nature of the profit incentive offered to the contractor for achieving or exceeding specified standards or goals Cost of performance
Factors that should be evaluated in selecting contract type
•Type and complexity of the requirement •Urgency of the requirement •Adequacy of the contractor's accounting system •Acquisition history •Contractor’s technical capability and financial responsibility •Extent and nature of proposed subcontracting •Competition
CONTRACTS UNIVERSE SELECTING CONTRACT TYPE IS A FUNTION OF RISK ALLOCATION
FIXED PRICE
FIRM FIXED PRICE •FIXED PRICE W/ ECONOMIC PRICE ADJUSTMENT •FIXED PRICE INCENTIVE •FIXED PRICE W/ PERSPECTIVE PRICE REDETERMINATION •FIXED CEILING PRICE •FIRM FIXED PRICE LEVEL OF EFFORT
COST REIMBURSEMENT
COST •COST SHARING •COST PLUS INCENTIVE FEE
•COST PLUS AWARD FEE
•COST PLUS FIXED FEE
•TIME & MATERIAL (T&M) •LABOR HOUR •LETTER
•INDEFINITE DELIVERY / INDEFINITE QUANTITY •DEFINITE QUANTITY •REQUIREMENTS
(COULD BE FP OR CR)
CHARACTERISTICS AND POLICY IMPLICATIONS
CHARACTERISTIC FIXEDPRICE COSTREIMBURSABLE
CONTRACTOR PROMISESHALL DELIVER BEST EFFORT CONTRACTOR COST RISKHILOW GOVERNMENT COST RISKLOWHI CASH FLOWUPONDELIVERYAS INCURRED PERFORMANCE PAYMENTMILESTONE METONLYIF INCENTIVES GOVERNMENT SURVEILLANCE EFFORTMINIMUMMAXIMUM FEE / PROFITNO LIMITSFEE LIMITS
Two broad categories of contract types
•Fixed-Price Category (FAR Part 16, Subpart 16.2)
–Firm price or, –Adjustable price constrained by a ceiling price and/or guided by a target price adjusted only by operation of contract clause
•Cost-Reimbursement Category (FAR Part 16, Subpart 16.3)
–Payment of allowable incurred costs –Contain a total cost estimate for the purpose of obligating funds and a ceiling that the contractor may not exceed –Used when circumstances don’t allow to clearly define requirements or when uncertainties in contract performance do not allow accurately estimate cost to use fixed-price contract.
–Contractor’s accounting system should be able to determine which costs belong to a given contract.
These categories describe financial contractual relationship.
Fixed-price contracts
•Firm-Fixed-Price •Fixed-Price Contracts with Economic Price Adjustment •Fixed-Price Incentive Contracts FAR 16.103 (b): A firm-fixed-price contract, which best utilizes the basic profit motive of business enterprise, shall be used when the risk involved is minimal or can be predicted with an acceptable degree of certainty. However, when a reasonable basis for firm pricing does not exist, other contract types should be considered, and negotiations should be directed toward selecting a contract type (or combination of types) that will appropriately tie profit to contractor performance.
Firm-Fixed-Price Contracts
•No adjustment to price on the basis of the contractor’s cost experience in performing the contract Fixed Price –Cost to Performance = Profit Profit /
Fee
Cost of
performance
Contractor absorbs 100% of cost variance through change in profit/fee.
Fixed-Price with Economic Price Adjustment (EPA) Contracts
•Adjustment to price on the basis of the contractor’s cost experience in pre-specified labor or material.
Fixed Price –Cost to Performance = Profit Profit /
Fee
Cost of
performance
Contractor absorbs 100% of
non
-EPA cost variance through change in profit or
loss.
EPA EPA
Fixed-Price Incentive Contracts
•Price is adjusted using a predetermined formula based of the contractor’s cost experience in performing the contract Price –Cost to Perform = Profit Profit /
Fee
Cost of
performance
Contractor absorbs less than
100
% of cost variance through change in profit or
loss.
Price has a ceiling.
Cost-Reimbursement Contracts
• Cost • Cost-Sharing • Cost-Plus-Fixed-Fee • Cost-Plus-Incentive-Fee • Cost-Plus-Award-Fee
Cost and Cost-Sharing Contracts
• Cost (FAR 16.302) –No fee –Contractor reimbursed for all of its allowable costs –Typically used for R&D work primarily with nonprofit educational institutions •Cost-Sharing (FAR 16.303) –No Fee –Contractor reimbursed only for an agreed-upon portion of its allowable costs
Cost-Plus-Incentive-Fee Contracts (FAR 16.304)
•Cost-reimbursement contract with an initially negotiated fee adjusted later by a formula based on the relationship of total allowable costs to total target costs Cost to USG = Cost to Perform + Fee Profit /
Fee
Cost of
performance
Contractor absorbs less than
100
% of cost variance through change in fee. Fee has guaranteed min and
max.
Max
Min
Cost-Plus-Award-Fee (FAR 16.305)
•A cost-reimbursement contract with a fee consisting of: –A base amount (which may be zero) fixed at inception of the contract –An award amount, based upon a judgmental evaluation by the Government, sufficient to provide motivation for excellence determined after performance
Cost-Plus-Fixed-Fee Contracts (FAR 16.306)
•No adjustment to price on the basis of the contractor’s cost experience in performing the contract Cost to USG = Cost to Perform + Fee Profit /
Fee
Cost of
performance
Contractor absorbs 0% of cost variance with NO change in fee and NO chance of loss.
•CPFF contracts can be Completionor Term.
•Completion:
–scope of work states a definite goal or target and specifies an end product.
–requires the contractor to complete and deliver the specified end productwithin the estimated cost, if possible, as a condition for payment of the entire fixed fee.
–in the event the work cannot be completed within the estimated cost, the Government may require more effort without increase in fee, provided the Government increases the estimated cost.
•Term:
–scope of work is in general terms and obligates the contractor to devote a specified level of effort for a stated time period.
–requires the contractor to expend a specified level of effort (LOE) –if the performance is considered satisfactory by the Government, the fixed fee is payable at the expiration of the agreed-upon period –renewal for further periods of performance is a new acquisition that involves new cost and fee arrangements.
•Cost-plus-fixed-fee (CPFF) contracts are also subject to limitations on the amount of the fixed fee, which generally cannot exceed 10% of the estimated cost (6% for architectural and engineering work; 15% for experimental, research, or development work).
Definite vs. Indefinite Contracts
•Definite Contracts –Defined delivery schedule & quantity •Indefinite Contracts (definite-quantity, requirements, ID/IQ) –Definite-Quantity -provide for the procuring activity to order a fixed quantity of supplies or services from the contractor over the term of the contract.Such contracts are used when the procuring activity knows that it will require a specific quantity of supplies or services that are regularly available or will be available after a short lead time.
Definite vs. Indefinite Contracts
•Indefinite Contracts (Cont’d)
–Requirements-in contrast, provide for the procuring activity to order all its “requirements” for supplies or services of the type provided for in the contract from the contractor during the term of the contract. If the procuring activity has no requirements for these supplies or services, it generally “owes” the contractor no orders. However, if the procuring activity has requirements and purchases them from another vendor or, in some cases, develops additional in-house capabilities to perform the work, it could potentially be found to have terminated the contract for convenience or even breached the contract.Requirements contracts are used when the government anticipates recurring needs for supplies or services, but cannot predetermine the precise quantities needed during a definite period.
These categories describe the delivery contractual relationship.
Can be any contract type.
•Indefinite Contracts (cont’d) –Indefinite-Quantity –
•stated min/max limits of supplies or services during a fixed period; •multiple award preference ID/IQ contracts are used when the government anticipates recurring needs but cannot specify the quantity needed.
•BUT an ID/IQ contract does not entitle the contractor to fill all the procuring activity’s needs for certain supplies or services. Rather, the contractor is assured of orders for only the “minimum quantity” of supplies or services specified in the contract.This quantity must be a “more than nominal amount.”*
These categories describe the delivery contractual relationship.
Can be any contract type.
Time & Material, Labor-Hours, Firm-Fixed-Price Level of Effort
•T&M -Supplies or services acquired on the basis of: –Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and –Actual cost for materials Used only when it is not possible to estimate accurately the extent or duration of the
work.
•Labor Hours –T&M without materials •Firm-Fixed-Price LOE -A specified level of effort, over a stated period of time, on work that can be stated only in general terms for a fixed dollar amount
How to select contract type?
•Risk Analysis –Low Risk –“Easy to estimate” type requirements •Contractors can be expected to accept Fixed Price with little “risk premium” •Subsequent Production, Commercial items, etc.
–High Risk –“Hard to estimate” type requirements •Contractors will price in “risk premium” for acceptable chance of breaking even on FFP; cost reimbursement contract will have higher chance of costing the Government less •R&D, Engineering Development, etc.
Selecting Contract Type
Cost Reimbursement
Extra-contractual incentives •Best Efforts •“Estimated” Cost & Fee Fixed •Paid per AllowableCosts & Payment (FAR 52.216-7) & fee schedule (completion vs. term ) •Allowable cost audit to close •Approved accounting system •No financing needed with AC&P clause paying
100
% cost every two weeks •Incremental funding (75% of obligation notification) •No warranties, its yours •Govtowns Contractor Acquired Property (CAP) •Work may be less well defined
Fixed Price
100% cost incentive •Deliver or default •Only fixed price stated in contract •Price paid at delivery per Contract Line Item Number (CLIN), SublineItem Number (SLIN), Exhibit Line Item Number (ELIN) in schedule •No cost audit required/desired •No accounting system required •Production, full funding required Latent defects, other warranties •Latent defects, warranties •Contractor owns Contractor Acquired Property •Work must be well defined
Allowable, Allocable and Reasonable Cost
•Allowable cost (FAR 31.201-2) –cost must be reasonable, allocable and in line with contract terms and conditions.
•Reasonable cost (FAR 31.201-3) -a cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.* •Allocable cost (FAR 31.201-4) -A cost is allocable if it is assignable or chargeable to one or more cost objectives on the basis of relative benefits received or other equitable relationship. Subject to the foregoing, a cost is allocable to a Government contract if it: –Is incurred specifically for the contract; –Benefits both the contract and other work, and can be distributed to them in reasonable proportion to the benefits received; or –Is necessary to the overall operation of the business, although a direct relationship to any particular cost objective cannot be shown.
What really matters when looking at cost realism?
•Who/What –Does the proposed process employ
•Acceptable labor/talent?
•Acceptable materials?
•Acceptable means of production?
•How many, in light of how fast –Are acceptable labor and materials provided in
•Acceptable labor matrix?
•Appropriate hours in light of schedule?
•Appropriate material quantities in light of final product weight/size?
•How much, in light of how many –Are unit prices reasonable within a relative range?
•Labor, materials, subcontracts (uncompensated overtime, qty discounts) •Component parts •Indirect costs (in total, NOT rate) •Profit
CHARACTERISTICS AND POLICY IMPLICATIONS
CHARACTERISTIC FIXEDPRICE COSTREIMBURSABLE
CONTRACTOR PROMISESHALL DELIVER BEST EFFORT CONTRACTOR COST RISKHILOW GOVERNMENT COST RISKLOWHI CASH FLOWUPONDELIVERYAS INCURRED PERFORMANCE PAYMENTMILESTONE METONLYIF INCENTIVES GOVERNMENT SURVEILLANCE EFFORTMINIMUMMAXIMUM FEE / PROFITNO LIMITSFEE LIMITS
FACILITANDO COMERCIO es un Proyecto de la Agencia de los Estados Unidos para el Desarrollo Internacional
Part 3: Bid analysis & compliance shred
Building the foundation
•Define what you do •Register in the System for Award Management (SAM), including the Dynamic Small Business Search (DSBS) •Develop a compelling small business profile and capability statement •Find contract opportunities •Government/firms use the North American Industry Classification System (NAICS) to identify products and services •DOD uses Federal Supply Group and Class (FSG/FSC) •D-U-N-S numbers are used to identify prospective vendors •Commercial and Government Entity (CAGE) code used to identify a contractor’s facility at a specific location
•The System for Award Management (SAM) is the primary source for agencies to learn about prospective vendors •It is a Government maintained database •A firm must register in SAM to participate as a seller in the Federal space (to be updated every 12 months) •Small firms should also maintain an updated Dynamic Small Business •Search (DSBS) profile as part of SAM
•Prepare a comprehensive Capability Statement outlining management, technical and business strengths –can help in developing a “line card “ or brochure •Statement should include: –Specific capabilities and skills –Past performance history, with specific projects and value of contracts –Awards and commendations –Resumes of key management and key technical staff •Seek feedback and refine accordingly •Will serve as an important foundational element in the preparation of •proposals that respond to government solicitations
Contract Pricing
•Contract pricing is an important aspect of procurement and an important component in developing a strategy to win federal contracts •COs are responsible for ensuring that agencies purchase supplies and services from responsiblesources at fair and reasonable prices •Firm is responsible for developing a contract pricing strategy that is reasonable, competitive, but profitable
Pricing Approach
•Product Pricing (typical formula) Material Costs + Labor Costs + Overhead Expenses + Profit •Service Pricing (typical formula) Hourly Overhead Expense + Hourly Wage + Profit
Allowable, Allocable and Reasonable Cost
•Allowable cost (FAR 31.201-2) –cost must be reasonable, allocable and in line with contract terms and conditions.
•Reasonable cost (FAR 31.201-3) -a cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.
•Allocable cost (FAR 31.201-4) -A cost is allocable if it is assignable or chargeable to one or more cost objectives on the basis of relative benefits received or other equitable relationship. Subject to the foregoing, a cost is allocable to a Government contract if it: –Is incurred specifically for the contract; –Benefits both the contract and other work, and can be distributed to them in reasonable proportion to the benefits received; or –Is necessary to the overall operation of the business, although a direct relationship to any particular cost objective cannot be shown.
Regulatory Guidance
FAR Part 15 –Negotiated Contracts •15.101 -Best value continuum •15.4 -Contract pricing •15.403 -Obtaining cost or pricing data •15.405 -Price negotiation •15.407 -Special cost or pricing data FAR Part 14 –Sealed Bid Contracts •14.201-8 -Price related factors •14.3 -Submission of bids •14.408 –Award •14.408-2 -Responsible bidder –Reasonableness of price FAR Part 13 –Simplified Acquisition Procedures
Uniform contract format
Uniform contract format contains four parts:
Part One
Section A –Solicitation/Contract Form (SF 33, SF26, SF18 or SF1447) •Section B –List of supplies & services to be acquired •Section C –Outlines or explains the statement of work •Section D –Describes packaging requirements •Section E –Specifies inspection and acceptance •Section F –Describes delivery and performance •Section H –Outlines any special provisions
Uniform contract format (Cont’d)
Uniform contract format contains four parts (Cont’d):
Part Two
Section I –Contract clauses
Part Three
Section J –List of attachments
Part Four
Section K –Representations, certifications and other statements of offerors •Section L –Instructions, conditions and notices to offerorsor respondents •Section M –Evaluation factors and award
Read the fine print
Find out the government's needs and specs.
First read sections Section B (Supplies or Services and Prices/Costs) in Part I and Section L(Instructions, Conditions and Notices to Offerors) in Part II.
–Read Sections B and Section L together to understand whether this is a product or service that you can provide, and whether you comply with the requirements.
Assess the evaluation factors.
Read Section L (Instructions, Conditions and Notices to Offerors) and Section M (Evaluation Factors for Award) in Part IV .
–You should read Section L first in conjunction with Section B and then read Section L in conjunction with Section M.
–Why? Because this will tell you which factors the government is going to use in evaluating the bids and making its decision for award (key personnel, technical capability, or financial or transportation resources).
Determine the general and specific requirements of the contract.
Review Section C (Description, Specifications and Work Statement) and Section J (List of Attachments) in Part I.
–Section C gives you the general specifications of what the government is looking for.
–Section J contains the attachments to the bid, which could include changes that affect the work statement in Section C.
–In general, Section C contains the general requirements for the contract, while Section J contains the specific requirements.
–Read both sections carefully and together!
Check out the technical and special requirements.
Read Section I (Contract Clauses) in Part II and Section H (Special Contract Requirements), Section D (Packaging and Marking), Section E (Inspection and Acceptance), Section F (Deliveries or Performance) and Section G (Contract Administration Data) in Part I.
•These sections provide all the technical requirements on which you will need to perform. Check Section D (Packaging requirements) carefully and, if necessary, work with someone knowledgeable in government packaging and marking.
Read the certification provisions.
Currently, you don't have to answer these reps and certs in each solicitation you respond to. You only need to certify that the data you put into ORCA is current or to indicate any changes necessary for the specific solicitation. However, read Part IV, Section K (Representations, Certifications and Other Statements of Offerors).
•In Section K contractors certify that they are a small, minority, or women-owned business; that they have not been debarred by the government; that they are an Equal Employment Opportunity business; and that you agree to certain other policies or programs of the government.
Building the foundation
•By using the purchasing power of the federal government, GSA helps cities and towns meet their mission while reducing costs and maximizing efficiency. Multiple authorized programs allow state and local governments to use GSA Schedules for select goods and services: –Cooperative purchasing –a variety of Information Technology products and services, as well as security and law enforcement products and services, are available through Schedule 70 and Schedule 84.
–Disaster purchasing -items can be purchased directly from Schedule contractors to aid in recovery from Presidentially-declared major disasters or acts of terrorism.
–Public health emergencies -goods and services can be purchased from all Schedules, using federal grants, in direct response to HHS declared public health emergencies.
IT Schedule 70 Overview
IT Schedule 70 Features ID/IQ contracting vehicle to procure IT commercial products & services •Leverages full buying power of federal government to negotiate ceiling prices, and empowers our customers to obtain deeper discounts •Est. 85% of all contracts held by Small Businesses. More than 40% of all IT Schedule 70 Sales by Customer Agencies are with Small Business •Enable agencies to meet socioeconomic goals •Available to state/local under certain authorities •Small Business Set-Asides are now available on Federal Supply Schedule
IT Schedule 70 Overview
IT Schedule 70 Offerings Software Licenses •IT Equipment (Sales or Lease) •IT Training Courses •IT Professional Services •E-Commerce Services •Wireless Services •Satellite Services •Identity and Access Management Products and Services: Digital Certificates HSPD-12 Products and Services •Cloud based computing
IT Schedule 70-Special Item Numbers (SINs)
IT Schedule 70-Special Item Numbers (SINs)
Software:
132 32 -Term Software Licenses •132 33 -Perpetual Software Licenses
Hardware:
•132 8 -Purchase of Equipment •132 9 -Purchase of Used/Refurbished Equipment •132 99 -Introduction of New Information Technology Services and/or Products
IT Schedule 70-Special Item Numbers (SINs)
Services:
132 3 -Leasing •132 4 -Short Term Rental •132 12 -Maintenance of Equip./Repair •132 34 -Maintenance of Software as a Service
•132 40 Cloud Computing Services -SUBJECT TO COOPERATIVE PURCHASING*
•132 50 -Training Courses •132 51 -IT Professional Services •132 52 -E-Commerce Services •132 53 -Wireless Services •132 54 -Commercial Satellite Communications (COMSATCOM) TranspondedCapacity •132 55 -Commercial Satellite Communications (COMSATCOM) Subscription Services
IT Schedule 70-Special Item Numbers (SINs)
Services:
132 60A -Electronic Credentials, Not Identity Proofed •132 60B –Electronic Credentials, Identity Proofed •132 60C -Digital Certificates, including ACES •132 60D -E-authentication Hardware Tokens •132 60E -Remote Identity & Access Managed Service Offering •132 60F -Identity & Access Management Professional Services •132 61 -Public Key Infrastructure (PKI) Shared Service Provider (SSP) •132 62 -Prog. HSPD-12 Product and Service Components •132 100 -Ancillary Supplies and/or Services
Preparing the IT Schedule 70 eOffer–Required Information
Preparing the IT Schedule 70 eOffer–Required Information •Evaluation Factors •SF1449
•Vendor Response Document •Commercial Pricelist •Production Point •Commercial Sales Practices Format (CSP-1) •Labor Category Matrix (services only) •Proposed Economic Price Adjustment (EPA) Mechanism •Proposed Price List (Offered Pricing) •Open Ratings Past Performance Evaluation
Foreign vendors (see Section 27 of Solicitation Document/Refresh 35)
FOREIGN VENDORS (Section 27 in Solicitation Document-Refresh Number 35)
Offerorsfrom foreign countries are obligated to the same rules and regulations as domestic offerors, however there are some minor differences.
•The requirements for Foreign Vendors include but are not limited to the items listed below.
The list is simply an aid and may not be complete. Additional documentation or certifications may be required by the Contracting Officer at anytime.
•Foreign Vendors: –Must submit a Small Business Plan only if the offerorhas physical offices located with the United States. -Are still obligated to obtain a DUNS # –Must submit all prices in US Dollars –Must perform the currency conversion at the time the order is placed –Be TAA compliant
Foreign vendors (see Section 27 of Solicitation Document/Refresh 35)
FOREIGN VENDORS (Section 27 in Solicitation Document-Refresh Number 35) –cont’d.
•Please read the entire Solicitation for the full list of requirements for Foreign Vendors.
If you are a Foreign Company trying to do business with the General Services Administration using eOffer/eModand need a digital certificate, follow the instructions below: –Complete the application on the http://aces.orc.com/ site for a "Aces Business Representative Certificate". Complete the Aces Business Representative application. The form does not currently accept foreign addresses, so in the field for the address put Virginia, 22030, United States. In the text box below put the actual foreign address.
Submit the form and print the documents to be notarized.
•Then have the form notarized through one of the following methods: –Go to a US Embassy and have the documents notarized.
–If you are in the US go to any notary, or they can to go the ORC office and have the documents reviewed.
Documentation requirements to be completed directly through the eOffer application (refresh # 35)
The following documentation requirements are completed directly through the eOfferapplication: 1. Pathway to Success completion verification 2. Active System for Award Management (SAM) registration verification
3.
Small Business Subcontracting Plan (if applicable) 4. Commercial Sales Practices (CSP) disclosure
Documents to be uploaded to the eOfferapplication (refresh # 35)
The Offerormust complete and upload the following documents to the eOffer application: 1. Readiness Assessment for Prospective Offerors 2. Financial Statements (for the previous 2 years)
3.
Previous Multiple Award Schedules (MAS) Program cancellations and rejections, pending offers for other Schedule contracts, and awarded Schedule contracts 4. Agent Authorization Letter (if applicable) (5) Technical Proposal
5.
Price Proposal Template 6. Supporting Pricing Documentation 7. Price Narrative
8.
Commercial Price List or Market Rate Sheet (if applicable)
Evaluation Factors
All offers must address the following evaluation factors:
Factor 1: Financial Responsibility Determination •Factor 2: Corporate Experience •Factor 3: Past Performance •Factor 4: Project Experience for SINs 132 51 and 132 60f •Factor 5: Project Experience for SINs 132 54 and 132 55 •Factor 6: Information Assurance Minimum Security Controls Compliance for SIN 132 54, Commercial Satellite Communications (COMSATCOM) Transponded Capacity, and SIN 132 55, Subscription Services •Factor 7: Price
SF1449 & Vendor Response Document
SF1449
Complete Blocks 12, 17, 23, 24 •Sign and date the form Vendor Response Document Complete all Clauses •Provides a Supporting Documentation Checklist
Commercial Pricelist & Production Point
Commercial Pricelist
Submitted by Offerorswho utilize a commercial pricelist as part of their business practices/policies Production Point Location where “End Product” was manufactured –Establishes Trade Agreement Act Compliance –FAR Subpart 25 –Not applicable to Services
Commercial Sales Practices Format (CSP-1)
Prepared for each SIN offered and must provide:
Sales to the general public –12-month period •Projected Sales under this contract •Discounting Policies or Standard CSP –Matrix of Customers and Discounts –Narrative description
Labor Category Matrix Template
Best rate (lowest price) price and skill/experience matrix
Provide as many of your best contracts (lowest priced) for comparison purposes •Rates offered to the Government should NOT be higher than best (lowest) rates under any of specified contracts.
•Blending of rates is not allowed.
•Specify the lowest hourly rate at which a given labor category has been sold. Specify the name and the contract number of referenced Government/commercial contract.
•Carefully specify education degree requirements, if a certain degree can be substituted by a given number of years of professional experience specify these conditions.
•If you have a commercial catalog pricelist included it. If you don’t then include in submission pages from specified contracts.
Labor Category Matrix Template
Commercial labor category Min.general experience Functional responsibility Educational requirement Contract #1Contract #nMFC Rate w/o IFF GSA Rate w/o IFF
Program manager 10 yearsSpecify function, not duties (detailed)
MS in computer science $___/hr.$___/hr.
Jr.systems engineer 2 yearsBS incomputer science Mid.systems engineer 5 years BSin computer science
December 17 2015 –Cont’d
Where to find contract announcements?
Contract award announcements can be found in three places:
About 80% of over-$25,000 contract awards are announced at www.FedBizOpps.gov or www.fbo.gov.
•Most $25,000 awards are published by the Federal Procurement Data Center, but 6 months after the fact (www.fpds.gov).
•Award information for any size procurement is available under FOIA.
Economic Price Adjustment (EPA)
Economic Price Adjustment (EPA) Mechanism includes 3 Types:
1. For Contracts Based on a Commercial Pricelist 2. For Contracts Not Based on a Commercial Pricelist: Escalation Rates 3. For Contracts Not Based on a Commercial Pricelist: Market Indicator GSAR 552.216-70 and I-FSS-969 Economic Price Adjustment Clauses
Multiple Award Schedules
•GSA offers consolidated contracting to negotiate better prices and reduce administrative costs for Government agencies.
•GSA pre-negotiates prices and terms with Industry Partners and awards a contract under the MAS program.
•Contractor does not sell to GSA, but uses GSA mechanism that allows participating Government agency to purchase contractor’s products or services.
•In order to succeed as a GSA MAS contractor, you must be properly prepared and positioned for success.
GSA Contracting Success Factors:
Factors that will increase probability of success as a GSA MAS contractor: 2 years of experience in federal contracting either as a prime or subcontractor; •Contacts and relationships within the federal contracting community; •Working with a mentor who is a successful GSA MAS contractor; •Attending GSA seminars and workshops on contracting; and •Investing between $80K-$130K to find and manage your initial government contract.
GSA MAS in Figures:
•80% of GSA MAS contracts go to small businesses; •More than $40B flows through GSA Schedule contracts every year; •In FY10, approximately 90% of government needs were procured outside GSA Schedule contracts; •GSA had over 19,000 Schedule contracts in FY11; •Approximately 40% of the 19,000 GSA Schedule contracts win government business; •About 5% of the GSA Schedule contracts win 80% of the business; •The median time to first award is between 8-9 months and in general, awards for more complex products and services take more time than awards for selling commodity type products.
Opportunities for MAS contractors
Substantial opportunities become available to MAS contractors:
–Government’s premier commercial acquisition program –Mirrors commercial buying practices –A fast, easy and effective contracting vehicle –Complies with all the rules and regulations –Allows “Total Solutions” through Contractor Teaming Arrangements –Estimated $38.6 billion in GSA Schedule sales –Dependable and reliable business –Being a part of a popular commercial acquisition program –Innovative business solutions developed to meet customer needs –Can help achieve reduction in costs in selling to the government
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SourceDescription
BPAMAS Blanket Purchase Agreements (BPAs) - In order to support agencies with their strategic sourcing requirements, GSA is developing a number of MAS Blanket Purchase Agreements for selected commodities and services. These BPAs can be used by all agencies to fulfill requirements. MAS BPAs leverage the government's buying power and achieve significant cost savings through the aggregating of federal demand.
Click here for info on BPA ordering procedures.
00CORPThe Professional Services Schedule (PSS) - The Professional Services Schedule (PSS) enables Federal agencies to procure a wide variety of professional services using a single Schedule contract.
03FACFACILITIES MAINTENANCE AND MANAGEMENT - GSA offers a vast array of innovative, customer-focused facilities products and services. Facilities Maintenance and Management, Schedule number 03FAC, is a Multiple Award Schedule that provides federal agencies a streamlined procurement device to acquire all of the services necessary to maintain and manage a facility.
23 VAUTOMOTIVE SUPERSTORE - GSA purchases many types of new vehicles and vehicle related products for government agencies and DoD. Use AutoChoice to purchase: Alternative fuel vehicles; Ambulances; Buses; Light trucks; Light trucks - vocational; Medium and heavy trucks; Sedans; Wheelchair vans; Wreckers and carriers.
When using this schedule, you can access vendors directly to place an order for vehicles or accessories or you can contact GSA to place the order on your behalf! More information on these options is available through our CARS line at 703-605-CARS (2277). The following vehicles and accessories are available under GSA Schedule: Aerial Devices and Digger/Derricks; Construction Equipment, Road and Snow Maintenance; Fire Trucks; Low Speed Vehicles (Gas or Electric); Mobile Command Centers; Remanufactured Engines; Snow Maintenance Equipment; Tankers; Tires; Trailers; Trash Collectors and Recycling Vehicles; Truck Bodies; and Vehicle Accessories and Equipment.
36THE OFFICE, IMAGING AND DOCUMENT SOLUTION
48TRANSPORTATION, DELIVERY AND RELOCATION SOLUTIONS
51 VHARDWARE SUPERSTORE - Includes Household and Office Appliances; Commercial Coatings, Adhesives, Sealants and Lubricants; Hardware Store Catalog and Store Front; Lawn and Garden Equipment, Machinery and Implements; Rental and Leasing (as pertains to products offered under this schedule); Tools, Tool Kits, Tool Boxes; Woodworking and Metal Working Machinery; All Parts and Accessories Related to Products Offered Under This Schedule.
56BUILDINGS AND BUILDING MATERIALS/INDUSTRIAL SERVICES AND SUPPLIES - This Schedule provides a full range of commercial products and services covering such areas as buildings and building materials/industrial services and supplies. In addition, this program
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offers energy saving building supplies, alternative energy solutions, and related services.
58 IPROFESSIONAL AUDIO/VIDEO TELEMETRY/TRACKING, RECORDING/REPRODUCING AND
SIGNAL DATA SOLUTIONS
599TRAVEL SERVICES SOLUTIONS -
Click here to view GSA BPAs for Emergency Lodging Services
621 IPROFESSIONAL AND ALLIED HEALTHCARE STAFFING SERVICES
621 IIMEDICAL LABORATORY TESTING AND ANALYSIS SERVICES
65 I BPHARMACEUTICALS AND DRUGS - Includes Antiseptic Liquid Skin Cleansing Detergents and Soaps, Dispensers and Accessories.
65 II AMEDICAL EQUIPMENT AND SUPPLIES
65 II CDENTAL EQUIPMENT AND SUPPLIES
65 II FPATIENT MOBILITY DEVICES - Includes Wheelchairs, scooters, walkers.
65 V AX-RAY EQUIPMENT AND SUPPLIES - Includes medical and dental x-ray film.
65 VIIINVITRO DIAGNOSTICS, REAGENTS, TEST KITS AND TEST SETS
66SCIENTIFIC EQUIPMENT AND SERVICES - Test and Measurement Equipment, Unmanned Scientific Vehicles; Laboratory Instruments, Furnishings and LIMS; Geophysical and Environmental Analysis Equipment; and Mechanical, Chemical, Electrical, and Geophysical Testing Services
66 IIICLINICAL ANALYZERS, LABORATORY, COST-PER-TEST
67PHOTOGRAPHIC EQUIPMENT - CAMERAS, PHOTOGRAPHIC PRINTERS AND RELATED
SUPPLIES & SERVICES (DIGITAL AND FILM-BASED)
70GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE,
AND SERVICES - Pursuant to Section 211 of the e-Gov Act of 2002, Cooperative Purchasing provides authorized State and local government entities access to information technology items offered through GSA's Schedule 70 and the Corporate contracts for associated special item numbers. Contracts with the COOP PURC icon indicate that authorized state and local government entities may procure from that contract.
71FURNITURE
71 II KCOMPREHENSIVE FURNITURE MANAGEMENT SERVICES (CFMS)
72FURNISHING AND FLOOR COVERINGS
73FOOD SERVICE, HOSPITALITY, CLEANING EQUIPMENT AND SUPPLIES, CHEMICALS AND
SERVICES - offers a variety of cleaning equipment and accessories, and cleaning products for daily cleaning - products that keep facilities clean in an environmentally friendly manner. Housing Managers and Facility Managers will enjoy the full range of Hospitality Solutions under this Schedule. In addition, all food service needs from eating utensils to an entire custom designed food court kiosk concept that supports new branding initiatives are available.
736TEMPORARY ADMINISTRATIVE AND PROFESSIONAL STAFFING (TAPS) - Temporary Administrative and Professional Staffing Services
738 XHUMAN RESOURCES & EQUAL EMPLOYMENT OPPORTUNITY SERVICES
75OFFICE PRODUCTS/SUPPLIES AND SERVICES AND NEW PRODUCTS/TECHNOLOGY -
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For general questions, contact: IT Schedule 70 Helpline (Sunday 8:00pm- Friday 8:30pm) Phone: (855) 482-4348 E-mail: ITCSC@gsa.gov
70
GEN ERAL PURPOSE COM M ERCI AL I N FORM ATI O N TECH N OLOGY EQUIPM EN T,
SOFT W ARE, AND SERV I CES - Pursuant to Section 211 of the e-Gov Act of 2002, Cooperative Purchasing provides authorized State and local government entities access to information technology items offered through GSA's Schedule 70 and the Corporate contracts for associated special item numbers. Contracts with the COOP PURC icon indicate that authorized state and local government entities may procure from that contract.
70 Category list:
- Categ or i es -
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Category Description
132 100Ancillary Supplies and/or Services - SUBJECT TO COOPERATIVE PURCHASING - Ancillary supplies and/or services are support supplies and services which are not within the scope of any other SIN on this schedule. These supplies and/or services may only be ordered in conjunction with or in support of supplies and/or services purchased under another SIN(s) in this solicitation to provide a solution to a customer requirement. This SIN may be used for orders and blanket purchase agreements that involve work or a project that is solely associated with the supplies and/or services purchased under this schedule. This SIN EXCLUDES purchases that are exclusively for supplies and/or services already available under another schedule and is limited to information technology (IT) products and/or services.
Special Instructions: The work performed under this SIN shall be associated with existing SINs that are part of this schedule. Ancillary supplies and/or services shall not be the primary purpose of the work ordered, but be an integral part of the total solution offered. Ancillary supplies and/or services may only be ordered in conjunction with or in support of supplies and/or services purchased under another SIN in this schedule. Contractors may be required to provide additional information to support a determination that their proposed ancillary supplies and/or services are commercially offered in support of one or more SINs under this schedule.
Note: Commercially available products under this solicitation may be covered by the Energy Star or Electronic Product Environmental Assessment Tool (EPEAT) programs. Applicable EPEAT-registered products are available at the Bronze level or higher.
132 40Cloud Computing Services - SUBJECT TO COOPERATIVE PURCHASING - Includes
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For general questions, contact:
I T Sch e d u l e 7 0 H e l p l i n e ( Su n day 8 : 0 0 p m- Fr i day 8 : 3 0 p m )
Phone: (855) 482-4348 E-mail: ITCSC@gsa.gov
70GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND
SERVICES Services
Category Description
1 3 2 5 1
Information Technology Professional Services - SUBJECT TO COOPERATIVE PURCHASING Includes resources and facilities management, database planning and design, systems analysis and design, network services, programming, conversion and implementation support, network services project management, data/records management, and other services relevant to 29CFR541.400.
3542 contractors
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Search Contractor T&Cs/Pricelist
Contractor Contract #PhoneCity, State Socio- Economic
Contractor T&Cs /PricelistView Catalog
'APPS' CONSULTANTS INC., THE
GS-35F-
434CA
3036533931
CENTENNIAL ,
CO
s/w/wo
1 SOURCE CONSULTING,
INC.
GS-35F-
406AA
301 916-0050 GERMANTOWN
MD
s/v/d
1ST ALL FILE RECOVERY USA
GS-35F-
106AA
800-822-8178SHAKER HEIGHTS
OH
s
2020 COMPANY, LLC
GS-35F-
0345M
703-712-4171 FALLS C HURCH
VA
o
22ND CENTURY
TECHNOLOGIES INC.
GS-35F-
0579T
8005178408
SOMERSET ,
NJ
s/d/8a
24 HOUR DATA, LLC
GS-35F-
020DA
866-598-3282
PLANO ,
TX
s
24X7SYSTEMS, INC.
GS-35F-
485CA
404-229-7952
ALPHARETTA ,
GA
s/d/8a
270 WEB, INC.
(DBA: 270NET TECHNOLOGIES)
GS-35F-
0719R
3016636000 X117
FREDERICK ,
MD
s/v
2NDWAVE LLC
GS-35F-
403AA
202-741-0232 WASHINGTON
DC
s/dv/d
2PIXELS, LLC
GS-35F-
317CA
703-471-2807
CHANTILLY ,
VA
s/w/wo/ew/d
3D FITNESS, INC.
GS-35F-
267CA
8665052073
PATERSON ,
NJ
s/w/wo/h
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3DI, INC.
GS-35F-
291AA
7142571100
BREA ,
CA
s/d/8a
3E TECHNOLOGIES
INTERNATIONAL, INC.
GS-35F-
0380X
301-944-1293
ROCKVILLE ,
MD
o
3G FEDERAL SOLUTIONS LLC
GS-35F-
412CA
7034776586
STAFFORD ,
VA
s/d
3LINKS TECHNOLOGIES, INC
GS-35F-
0336V
(301)588-8292 SILVER SPRING
MD
s/dv/d/8a
3M COGENT, INC.
GS-35F-
0763J
(703) 483-4603
PASADENA ,
CA
o
3M COMPANY
GS-35F-
4002G
(801) 265-4619
SAINT PAUL ,
MN
o
3SL, INCORPORATED
GS-35F-
0008V
2569719500
HUNTSVILLE ,
AL
s
3T INTERNATIONAL INC
GS-35F-
0883R
7032554616
VIENNA ,
VA
s
4LIBERTY INC.
GS-35F-
229AA
(619)894-4548
SAN DIEGO ,
CA
s/dv
4M RESEARCH, INC.
GS-35F-
047CA
256-319-4646
HUNTSVILLE ,
AL
s/w/wo
4TELL SOLUTIONS LLC
GS-35F-
0174W
(207)828-7900
PORTLAND ,
ME
s
5D INFORMATION
MANAGEMENT, INC
GS-35F-
0543T
613-256-2179
BRAINTREE ,
MA
o
5X TECHNOLOGY, LLC
GS-35F-
0412U
858-777-1650
SAN DIEGO ,
CA
s/dv
6E TECHNOLOGIES, LLC
GS-35F-
0065Y
303-818-4971
BROOMFIELD ,
CO
s/w/d
6K SYSTEMS, INC.
GS-35F-
0883N
703-724-1320
RESTON ,
VA
s/d
8 CONSULTING LLC
GS-35F-
328CA
703-307-0902
ARLINGTON ,
VA
s/h
911 ETC, INC
GS-35F-
0585N
(480)719-8555
GOODYEAR ,
AZ
s
A & T SYSTEMS, INC.
GS-35F-
4003D
301-384-1425
X343
SILVER SPRING
MD
s/d
A BETTER SOLUTION, INC.
GS-35F-
0164X
(770) 252-1500
CONLEY ,
GA
s/d
A P VENTURES, LLC
GS-35F-
281CA
301-760-7276
COLUMBIA ,
MD
s/w/wo/d/8a
A SQUARE GROUP LLC
GS-35F-
0636Y
3017701400
ROCKVILLE ,
MD
s/w/wo/ew/d
A+ GOVERNMENT SOLUTIONS, LLC
GS-35F-
0565T
5713885678
ARLINGTON ,
VA
s/d/8a
A-B COMPUTER SOLUTIONS, INC.
GS-35F-
0593T
985-624-3092
MANDEVILLE ,
LA
s/w
A-TEK INC
GS-35F-
0680K
703-443-6900ELLICOTT CITY
MD
s
A.B. CLOSING CORPORATION
GS-35F-
245BA
407-243-6008
ORLANDO ,
FL
s/w/wo/d
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(Vendors) How to change your company information
Contract #:GS-35F-434CA Contractor:'APPS' CONSULTANTS INC., THE Address:6909 S HOLLY CIR STE 350 CENTENNIAL, CO 80112-1075
Phone:3036533931 E-Mail:kiran@appsconsultants.com Web Address:http://www.appsconsultants.com DUNS:608599358
NAICS:541519
Socio-Economic :
Small business Woman Owned business Women Owned (WOSB)
EPLS :
Contractor not found on the Excluded Parties List System Govt. Point of Contact: Nicole Davis Phone: 202-579-5189 E-Mail: nicole.davis@gsa.gov
Contract Clauses/Exceptions:
View the specifics for this contract
SourceTitle Contract Number
Contractor T&Cs /Pricelist Contract End DateCategory View Catalog
70
GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES
GS-35F-434CAJul 21, 2020 132 51
List og GSA Schedules –Schedule 70 –SIN 132.51
1
GENERAL SERVICES ADMINISTRATION
Federal Supply Service
Authorized Federal Supply Schedule Price List
On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage! ®, a menu-driven database system. The INTERNET address of GSA Advantage! ® is: GSAAdvantage.gov.
I NFORM ATI ON TECHNOLOGY SCHEDULE PRI CELI ST GENERAL PURPOSE COMMERCI AL I NFORMATI ON TECHNOLOGY EQUI PMENT, SOFTW ARE AND SERVI CES
FSC Group 70
Contract Number – GS-35F-434CA For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at fss.gsa.gov.
Contract Period – July 21, 2020
Contractor: Apps Consult ant s I NC.
6909 S Holly Circle, Suite 350 Centennial, CO 80112 Telephone: 303-502-5407 www.appsconsultants.com TIN: 20-3438287
Sm all Business, W omen Ow ned, M inorit y Ow ned
1. Awarded SINs – 132 51 IT Professional Services
1b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concession affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.
See Appendix A
1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility and education for those types of
2
employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, in di c ate “N o t applicable” for this it em.
See Appendix B
2. Maximum Order –$500,000
3. Minimum Order - $100
4. Geographic Coverage – 48 Contiguous States
5. Point(s) of Production – United States of America
6. Discount from List Prices: Prices shown are NET prices; Basic Discounts have been deducted.
7. Quantity Discount – Additional 3.0% on orders of $150,000 or more
8. Prompt payment terms – None Credit Card Discount terms – None
9a. Government Purchase cards accepted at or below micro purchase threshold – Yes
9b. Government Purchase cards accepted above micro purchase threshold – Yes
10. Foreign Items – None
11a. Time of delivery – Negotiated at the task order level
11b. Expedited delivery – Negotiated at the task order level
11c. Overnight and 2-day delivery - Negotiated at the task order level
11d. Urgent Requirements - Negotiated at the task order level
12. F.O.B. point(s) – Destination
13a. Ordering address(es) – 6909 S. Holly Circle, Suite 350 Centennial CO 80112
13b. Ordering procedures – Kiran Pingali, 6909 S. Holly Circle, Suite 350 Centennial CO 80112
14. Payment address(es) – 6909 S. Holly Circle, Suite 350 Centennial CO 80112
15. Warranty Provision – Standard Commercial Warranty
16. Export Packing Charges – None
3
17. Terms and conditions of Government purchase card acceptance – Accepted for above, at or below the micro purchase threshold.
18. Terms and conditions of rental, maintenance, and repair – None
19. Terms and conditions of installation – None
20. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices – None
20a. Terms and conditions for any other services – See Appendix C
21. List of service and distribution points – None
22. List of participating Dealers – None
23. Preventative maintenance – None
24a. Special attributes such as environmental attributes – None
24b. Section 508 – Not Applicable
24. Data Universal Number System (DUNS) number – 608599358
25. Notification regarding registration in System for Award Management (SAM) database - Active
List og GSA Schedules –Schedule 70 –SIN 132.51
4
Appendix A 132 51 Pricing
Apps Consult ant s I NC Labor Rates
SIN Service UOM Rate CY1 Rate CY2 Rate CY3 Rate CY4 Rate CY5 132 51 Program Manager Hour $92.00 $95.31 $98.74 $102.30 $105.98 132 51 Project Manager Hour $110.00 $113.96 $118.06 $122.31 $126.72 132 51 Sr. ERP Analyst/ Designer Hour $120.00 $124.32 $128.80 $133.43 $138.24 132 51 Sr. ERP Product Specialist Hour $140.00 $145.04 $150.26 $155.67 $161.28 132 51 Senior Functional Specialist Hour $120.00 $124.32 $128.80 $133.43 $138.24 132 51 Subject Matter Expert - Level 1 Hour $90.00 $93.24 $96.60 $100.07 $103.68
5
Appendix B
Labor Category Descript ions
Apps Consultants Inc. offers the following Labor Category Descriptions to support the effort contemplated herein.
Program Manager
Education: Bachelor’s De gree.
Basic Experience: A minimum of 12 years of experience with at least 8 years of experience managing IT programs.
Responsibilities: The Program Manager has a broad range of information technology experience including planning, architecture, systems delivery, computer operations, and IT management. The Program Manager understands the business benefits of the IT projects for which he/she is responsible and views IT as an enabler of the overarching program. The Program Manager is comfortable overseeing multiple projects, which are part of a single major program at the same time. He/she will have Senior Managers responsible for day-to-day project activities. Additional experience includes: communication with client and project managers, as well as management of multiple projects. The Senior Program Manager is used to addressing unstructured management problems in an efficient and effective manner.
Responsibilities include managing overall program activities and advise to client executives.
Works through Senior Program Manager and Senior Manager to assume responsibility for overall project delivery. A Program Manager communicates regularly with the Government Contracting Office (CO) and delegated government representatives.
Proj ect Manager
Education: Bachelor’s De gree.
Basic Experience: A minimum of 10 years of experience (or equivalent combination of education and experience) with at least 7 years of experience managing IT projects.
Responsibilities: Performs day-to-day management of assigned delivery order projects that involve teams of data processing and other information system and management professionals who have previously been involved in analyzing, designing, integrating, testing, documenting, converting, extending, and implementing automated information and telecommunications systems. Demonstrates proven skills in those technical areas addressed by the delivery order to be managed. Organizes, directs, and coordinates the planning and production of all activities associated with assigned delivery order projects. Demonstrates writing and oral communication skills.
8
1 . SCOPE
a. The prices, terms and conditions stated under Special Item Number 132-51 Information Technology Professional Services apply exclusively to IT Professional Services within the scope of this Information Technology Schedule.
b. The Co n tractor sh all provide s e rvices at the Co n tractor’s fa cility and/or at the or der i ng activity location, as agreed to by the Contractor and the ordering activity.
2 . PERFORMANCE I NCENTI VES I - FSS- 6 0 Performance I ncent ives ( April 20 00 )
a. Performance incentives may be agreed upon between the Contractor and the ordering activity on individual fixed price orders or Blanket Purchase Agreements under this contract.
b. The ordering activity must establish a maximum performance incentive price for these services and/or total solutions on individual orders or Blanket Purchase Agreements.
c. Incentives should be designed to relate results achieved by the contractor to specified targets. To the maximum extent practicable, ordering activities shall consider establishing incentives w h ere performance is critical to the ordering activity’s mission and incentives ar e likely to motivate the contractor. Incentives shall be based on objectively measurable tasks.
3 . ORDER
a. Agencies may use written orders, EDI orders, blanket purchase agreements, individual purchase orders, or task orders for ordering services under this contract. Blanket Purchase Agreements shall not extend beyond the end of the contract period; all services and delivery shall be made and the contract terms and conditions shall continue in effect until the completion of the order. Orders for tasks which extend beyond the fiscal year for which funds are available shall include FAR 52.232-19 (Deviation – May 2003) Availability of Funds for the Next Fiscal Year. The purchase order shall specify the availability of funds and the period for which funds are available.
b. All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.
4 . PERFORMANCE OF SERVI CES
a. The Contractor shall commence performance of services on the date agreed to by the Contractor and the ordering activity.
b. The Contractor agrees to render services only during normal working hours, unless otherwise agreed to by the Contractor and the ordering activity.
c. The ordering activity should include the criteria for satisfactory completion for each task in the Statement of Work or Delivery Order. Services shall be completed in a good and workmanlike manner.
d. Any Contractor travel required in the performance of IT Services must comply with the Federal Travel Regulation or Joint Travel Regulations, as applicable, in effect on the date(s) the
List og GSA Schedules –Schedule 70 –SIN 132.51
10
7 . RESPONSI BI LI TI ES OF THE CONTRACTOR
The Contractor shall comply with all laws, ordinances, and regulations (Federal, State, City, or otherwise) covering work of this character. If the end product of a task order is software, then FAR 52.227-14 (Dec 2007) Rights in Data – General, may apply.
8 . RESPONSI BI LI TI ES OF THE ORDERI NG ACTI VI TY
Subject to security regulations, the ordering activity shall permit Contractor access to all facilities necessary to perform the requisite IT Professional Services.
9 . I NDEPENDENT CONTRACTOR
All IT Professional Services performed by the Contractor under the terms of this contract shall be as an independent Contractor, and not as an agent or employee of the ordering activity.
1 0. ORGANI ZATI ONAL CONFLI CTS OF I NTEREST
a. Definitions.
Contractor” m e ans the person, firm, unincorporated assoc iation, jo int venture, partnership, or corporation that is a party to this contract.
Contractor an d its affiliates” a
n
d “Contractor or it s af filiates” r
e
fers to the Contractor, it s ch ief executives, directors, officers, subsidiaries, affiliates, subcontractors at any tier, and consultants and any joint venture involving the Contractor, any entity into or with which the Contractor subsequently merges or affiliates, or any other successor or assignee of the Contractor.
An “Organizational co n flict of in terest” exists wh en the na ture of t he wo r k to be performed under a proposed ordering activity contract, without some restriction on ordering activities by the Contractor and its affiliates, may either (i) result in an unfair competitive advantage to the Contractor or its affiliates or (ii) impair the Co n tractor’s or its af filiates’ ob jectivity in performing contract work.
b. To avoid an organizational or financial conflict of interest and to avoid prejudicing the best interests of the ordering activity, ordering activities may place restrictions on the Contractors, its affiliates, chief executives, directors, subsidiaries and subcontractors at any tier when placing orders against schedule contracts. Such restrictions shall be consistent with FAR 9.505 and shall be designed to avoid, neutralize, or mitigate organizational conflicts of interest that might otherwise exist in situations related to individual orders placed against the schedule contract. Examples of situations, which may require restrictions, are provided at FAR 9.508.
1 1. I NVOI CES
The Contractor, upon completion of the work ordered, shall submit invoices for IT Professional services. Progress payments may be authorized by the ordering activity on individual orders if appropriate. Progress payments shall be based upon completion of defined milestones or
11
interim products. Invoices shall be submitted monthly for recurring services performed during the preceding month.
1 2 . PAYMENTS
For firm-fixed price orders the ordering activity shall pay the Contractor, upon submission of proper invoices or vouchers, the prices stipulated in this contract for service rendered and accepted. Progress payments shall be made only when authorized by the order. For time-and-materials orders, the Payments under Time-and-Materials and Labor-Hour Contracts at FAR 52.212-4 (MAR 2009) (ALTERNATE I – OCT 2008) (DEVIATION I – FEB 2007) applies to time-and-materials orders placed under this contract. For labor-hour orders, the Payment under Time-and-Materials and Labor-Hour Contracts at FAR 52.212-4 (MAR 2009) (ALTERNATE I – OCT 2008) (DEVIATION I – FEB 2007) applies to labor-hour orders placed under this contract. 52.216-31(Feb 2007) Time-and-Materials/Labor-Hour Proposal Requirements— Commercial Item Acquisition. As prescribed in 16.601(e)(3), insert the following provision:
(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.
(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by— (1) The offeror; (2) Subcontractors; and/or (3) Divisions, subsidiaries, or affiliates of the offeror under a common control.
1 3 . RESUMES
Resumes shall be provided to the GSA Contracting Officer or the user ordering activity upon request.
1 4 . I NCI DENTAL SUPPORT COSTS
Incidental support costs are available outside the scope of this contract. The costs will be negotiated separately with the ordering activity in accordance with the guidelines set forth in the FAR.
1 5 . APPROVAL OF SUBCONTRACTS
The ordering activity may require that the Contractor receive, from the ordering activity's Contracting Officer, written consent before placing any subcontract for furnishing any of the work called for in a task order.
1 6 . DESCRI PTI ON OF I T PROFESSI ONAL SERVI CES AND PRI CING
12
a. The Contractor shall provide a description of each type of IT Service offered under Special Item Numbers 132-51 IT Professional Services should be presented in the same manner as the Contractor sells to its commercial and other ordering activity customers. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles (labor categories) for those individuals who will perform the service should be provided.
b. Pricing for all IT Professional Services shall be in accordance wi th t he Co n tractor’s customary commercial practices; e.g., hourly rates, monthly rates, term rates, and/or fixed prices, minimum general experience and minimum education.
The following is an example of the manner in which the description of a commercial job title should be presented: EXAMPLE: Commercial Job Title: System Engineer Minimum/General Experience: Three (3) years of technical experience which applies to systems analysis and design techniques for complex computer systems. Requires competence in all phases of systems analysis techniques, concepts and methods; also requires knowledge of available hardware, system software, input/output devices, structure and management practices.
Functional Responsibility: Guides users in formulating requirements, advises alternative approaches, conducts feasibility studies.
Minimum Education: Ba chelor’s De gree in C omputer Science
GSA Vendor Support Center
Vendor Support Center Website: http://vsc.gsa.gov •One-stop resource to help GSA's commercial partners succeed in the federal government marketplace, includes: –Pathways to Success Training –Vendor Toolbox –Readiness Assessment –Schedules Overview
GSA Vendor Support Center –www.vsc.gsa.gov
Readiness Assessment for Prospective Offerors
•Step 1 –Research (3 questions) •Step 2 –Analyze (10 questions) •Step 3 –Decide (20 questions)
Step 1 –Research •Have you completed Pathway to Success Training? (yes/no) •Which North American Industry Classification System (NAICS) code best reflects the products and services which you would like to offer to The Federal Government at this time? (www.naics.com/search/) •Under what Schedule and Special Item Numbers (SINs), do you want to respond to a solicitation for a MAS contract?
Readiness Assessment for Prospective Offerors-www.naics.com/search/
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Code Indust ry Tit leCount
11Agr iculture, Forestry, Fishing and Hunting414,582
21Mining28,520
22Utilities28,207
23Construction1,270,691
31-33Manufactur ing577,432
42Wholesale Tr ade673,738
44-45Retail Tr ade1,619,124
48-49Tr ansportation and Warehousing432,467
51Inform ation290,960
52Finance and Insurance643,483
53Real Estate Rental and Leasing683,800
54Professional, Scientific, and Technical Services2,058,179
55Managem ent of Companies and Enter pr ises44,616
56Adm inistrative and Support and Waste Managem ent and Rem ediation Services 2,499,821
61Educational Services325,937
62Health Care and Social Assistance1,311,395
71Arts, Entertainment, and Recreation266,428
72Accommodation and Food Services749,578
81Other Services (except Public Adm inistration)1,618,545
92Public Adm inistration215,203
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Codes Tit lesNum ber of US Businesses
11Agriculture, Forestry, Fishing and Hunting 414,582
111110Soybean Far m ing7,294
111120Oilseed (except Soybean) Far m ing257
111130Dry Pea and Bean Farm ing5,563
111140Wheat Farm ing9,309
111150Corn Farm ing39,996
111160Rice Far m ing1,111
111191Oilseed and Grain Combination Far m ing0
111199All Other Grain Far m ing22,091
111211Potato Far m ing665
111219Other Vegetable (except Potato) and Melon Farm ing 4,470
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111310Or ange Groves303
111320Citrus (except Or ange) Groves808
111331Apple Or char ds1,398
111332Grape Vineyards2,874
111333Strawberr y Far m ing293
111334Berr y (except Strawberry) Farm ing1,013
111335Tree Nut Farm ing1,790
111336Fr uit and Tree Nut Combination Farm ing220
111339Other Noncitrus Fr uit Far m ing3,884
111411M ushroom Production214
111419Other Food Crops Grown Under Cover564
111421Nur sery and Tree Production6,610
111422Floriculture Production4,923
111910Tobacco Far m ing3,262
111920Cotton Far m ing4,304
111930Sugar cane Far m ing194
111940Hay Farm ing4,044
111991Sugar Beet Far m ing576
111992Peanut Far m ing495
111998All Other Miscellaneous Crop Far m ing 130,203
112111Beef Cattle Ranching and Far m ing23,138
112112Cattle Feedlots16,758
112120Dairy Cattle and Milk Production24,010
112130Dual-Pur pose Cattle Ranching and Farm ing 0
112210Hog and Pig Far m ing4,839
112310Chicken Egg Production519
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Readiness Assessment for Prospective Offerors–www.gsaelibrary.gsa.gov
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GSA Fe d e ral Acq u isit io n Se r v ice
W e lcom e !
GSA eLibrary is your one source for the latest GSA contract award information.
GSA offers unparalleled acquisition solutions to meet today's acquisition challenges. GSA's key goal is to deliver excellent acquisition services that provide best value, in terms of cost, quality and service, for federal agencies and taxpayers.
GSA offers a wide range of acquisition services and solutions utilizing a variety of tools, contract vehicles, and services to meet the customer's specific needs including Multiple Award Schedules, Governmentwide Acquisition Contracts, Technology Contracts, and Assisted Acquisition Services. For more information on what GSA has to offer,visit GSA.gov.
in
al l the wo r d s
enter Key w o r d s, Co n t ract N u m b e r , Co n t ract o r / M f r Name , Sch e d u l e / SI N /GWAC N u m b e r , N AI CS
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Winter Su p p l ie s & Se r v ice s Building & Industrial Disaster Relief Furniture & Furnishings Hospitality, Cleaning, & Chemicals IT Solutions & Electronics Laboratory, Scientific, & Medical Law Enforcement, Fire, & Security Office Solutions Recreation & Apparel Security Solutions Services
Tools, Hardware, & Machinery Travel & Transportation Solutions Vehicles & Watercraft Wildland Fire & Equipment
I n t r o d u cin g t h e PRO FESSI O N AL SERV I CES SCH EDULE
(PSS) Effective September 30, 2015, the MOBIS (874), AIMs (541), FABs (520), Language (738II), Logworld (874V), PES (871) and Environmental (899) schedules will no longer be available as individual MAS programs. All of the services covered under these schedules, and all of the existing contractors will be available under the new PROFESSIONAL SERVICES SCHEDULE (PSS), effective October 1, 2015.
Additional information pertaining to the Professional Services Schedule (PSS) program can be found on the Interact - Professional Services Category Community, and from the GSA Professional Services Schedule page .
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GSA schedule contracts offer direct delivery of millions of state-of-the-art, high-quality commercial supplies and services at volume discount pricing!
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GSA technology contracts cover the whole spectrum of IT solutions, from network services and information assurance to telecommunications and purchase of hardware and software.
View technology contracts GSA technology contracts info
Co o p e rati v e P u r chasi n g
Purchase IT products, services, and support equipment from Federal Supply Schedules.
View participating vendors Cooperative Purchase FAQ
D i sast e r R e co v e r y P u r chasi n g
Purchase products and services to facilitate recovery from a major disaster.
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GSA Fe d e ral Acq u isit io n Se r v ice
W e lcom e !
GSA eLibrary is your one source for the latest GSA contract award information.
GSA offers unparalleled acquisition solutions to meet today's acquisition challenges. GSA's key goal is to deliver excellent acquisition services that provide best value, in terms of cost, quality and service, for federal agencies and taxpayers.
GSA offers a wide range of acquisition services and solutions utilizing a variety of tools, contract vehicles, and services to meet the customer's specific needs including Multiple Award Schedules, Governmentwide Acquisition Contracts, Technology Contracts, and Assisted Acquisition Services. For more information on what GSA has to offer,visit GSA.gov.
cl othi n g b o ots
in
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enter Key w o r d s, Co n t ract N u m b e r , Co n t ract o r / M f r Name , Sch e d u l e / SI N /GWAC N u m b e r , N AI CS
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(a-z)
Cross-Schedule Search
Winter Su p p l ie s & Se r v ice s Building & Industrial Disaster Relief Furniture & Furnishings Hospitality, Cleaning, & Chemicals IT Solutions & Electronics Laboratory, Scientific, & Medical Law Enforcement, Fire, & Security Office Solutions Recreation & Apparel Security Solutions Services
Tools, Hardware, & Machinery Travel & Transportation Solutions Vehicles & Watercraft Wildland Fire & Equipment
I n t r o d u cin g t h e PRO FESSI O N AL SERV I CES SCH EDULE
(PSS) Effective September 30, 2015, the MOBIS (874), AIMs (541), FABs (520), Language (738II), Logworld (874V), PES (871) and Environmental (899) schedules will no longer be available as individual MAS programs. All of the services covered under these schedules, and all of the existing contractors will be available under the new PROFESSIONAL SERVICES SCHEDULE (PSS), effective October 1, 2015.
Additional information pertaining to the Professional Services Schedule (PSS) program can be found on the Interact - Professional Services Category Community, and from the GSA Professional Services Schedule page .
Get Q u o t e sAd d it io nal I n f o r matio n
Go to
- schedule -
GSA schedule contracts offer direct delivery of millions of state-of-the-art, high-quality commercial supplies and services at volume discount pricing!
View schedule contracts GSA schedules info VA schedules info NAICS schedule/SIN crosswalk PSC schedule/SIN crosswalk
GSA technology contracts cover the whole spectrum of IT solutions, from network services and information assurance to telecommunications and purchase of hardware and software.
View technology contracts GSA technology contracts info
Co o p e rati v e P u r chasi n g
Purchase IT products, services, and support equipment from Federal Supply Schedules.
View participating vendors Cooperative Purchase FAQ
D i sast e r R e co v e r y P u r chasi n g
Purchase products and services to facilitate recovery from a major disaster.
View participating vendors Disaster Recovery Purchasing FAQ
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GSA Fe d e ral Acq u isit io n Se r v ice
Search:
cl othi n g b o ots al l the w o r d s
Search Criteria: clo thin g boo t s
Inst r u ct ions: Click the source number to view a list of categories. Click the category number (i.e. SIN) to view a list of contractors.
D e scr ipt ion matches
SourceDescription
84TOTAL SOLUTIONS FOR LAW ENFORCEMENT, SECURITY, FACILITIES MANAGEMENT, FIRE,
RESCUE, CLOTHI N G, MARINE CRAFT AND EMERGENCY/DISASTER RESPONSE The Local Preparedness Acquisition Act, signed June 26, 2008, authorizes state and local governments to purchase from GSA alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services.
Special Purpose Clot hing
Category Description
6 3 3 3 2Structural Fire Fighting Clot hing. Boot s, Bunker and Hip. - Shall meet the Requirements of NFPA1971
Readiness Assessment for Prospective Offerors–GSA Schedules
Step 2 –Analyze •How many contractors are on the Schedule and SIN(s) on which you want to make a proposal? List this information in the short answer response. This information is available in the Schedule Sales Query (SSQ).
•How many contractors have 0 sales on the Schedule and SIN(s) where you want to make a proposal? (See SSQ).
•What were the sales in the Schedule and SIN to which you are applying for the last fiscal year for the top 3 contracts? (See SSQ).
•Is the market for the Schedule and SI N you are pursuing growing or shrinking?
•Can you differentiate your product or service from the competition?
Readiness Assessment for Prospective Offerors - Schedule 70, SIN 132.51 -Information Technology Professional Services - SUBJECT TO COOPERATIVE PURCHASING
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Sch e du le Sale s Qu e r y Re por t Gen e ration Syst e m
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Re p ort Se le cted
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Sch e d u le Sale s Q u e r y D isclaim e r N o t ice
The Federal Supply Service makes no guarantees of any kind with regard to the accuracy of the sales information since it is input directly by the contractor. All files and materials are supplied " AS IS".
The Federal Supply Service shall not be held liable for errors contained herein, or for lost profits, lost opportunities, consequential or incidental damages incurred as a result of acting on information, or the operation of any data files, included in this site.
Step 2 –Analyze •Is your pricing for your products and services competitive with the top 3 contracts?
•What is the name of the agency(ies), bureau(s) or contracting office(s) which you have targeted to sell your product or service?
•Are there current opportunities in Fed Biz Ops for your products/services?
•Have you looked at the long term forecast of Government business opportunities for the product or service where you want to make a proposal? (www.acquisition.gov).
Step 3 –Decide •Does your firm have adequate financial resources to perform under a Federal contract, or the ability to obtain them?
•Does your firm have enough financial resources to withstand a purchase cycle?
•Does your firm understand that GSA does not directly market the products or services on any schedule? A Schedule contract is a vehicle that provides an opportunity to access the government market place. Each contract holder is responsible to market their products or services. Are you ready to market your product or service?
•Does your firm know how much time and money successful firms spend to market to the Federal Government? (Are you prepared to spend between $80-130K a year to earn their first order?)
Readiness Assessment for Prospective Offerors–GSA Schedules
Step 3 –Decide
•Does your firm have the committed personnel or resources to write proposals and administer a MAS contract?
•Does you firm know that as a MAS contractor you are required to sell a minimum of $25,000 within the first 24 months following contract award, and are expected to exceed $25,000 in sales each 12-month period thereafter? (If not met contract can be canceled by the Government).
•Does your firm understand that 60% of the GSA Schedule contractors do not meet the minimum sales requirements as defined by 1-FSS-639?
•Does your firm have two or more years of contracting experience (Prime or subcontractor) with the Federal Government?
•Is there a company that your products and services complement with whom you might pursue a subcontractor relationship?
Readiness Assessment for Prospective Offerors–GSA Schedules
Step 3 –Decide •Have you developed relationships with potential federal customers?
http://interact. gsa.gov/groupsfcontractor-success and http:// interact.gsa.gov/document/what-you-should-know-about-federal-contracting).
•Do you think that you MUST have a MAS contract in order to do business with the government?
•Can your firm demonstrate past performance in the product/service being offered?
(See FAR 9.104-1 to understand term “responsible”).
•Is your firm familiar with the GSA Schedule Industrial Funding Fee (IFF) and Sales Reporting requirements in accordance with Clause 552.238-74?
•Does your firm have the ability to comply with the required or proposed delivery or performance schedule, taking into consideration your other business commitments?
Step 3 –Decide •Does your firm and its corporate officers have a satisfactory record of integrity and business ethics?
•Does your firm have the necessary organization, experience, accounting and operational controls, technical skills, or the ability to obtain them?
•Is your firm eligible to receive an award under Federal laws and regulations?
•Are the items you propose to offer compliant with the Trade Agreements Act?
•Does your firm have or can they obtain a digital certificate?
•Does your firm offer items that help Federal agencies meet their sustainable acquisition requirements? 95% of all new Federal contracts actions for products that are designated “green” products or services that include the supply or use these products must include green product requirements.
Basis of Award (BOA)
•GSA pricing discount will either be equal to or greater than the discount provided to your Basis of Award Customer. This creates a relationship between this customer, or group of customers, and your GSA pricing.
•Always be aware of what this relationship is and how it was established as you have agreed to ensure that this relationship is upheld.
•GSA highly recommends having a system or process in place to monitor the BOA discount relationship in the contract to ensure our customers are being charged the correct contract pricing throughout the contract.
Past Performance Evaluation
Open Ratings Past Performance Evaluation
To assist the Government in assessing an Offeror’spast performance this evaluation must be completed and submitted with the offer •The cost of the report is paid by the Offeror
Project Experience
Narratives required by all OfferorsProviding IT Professional Services (132-51 & 132-60F)
•Demonstrate capability to perform SINs offered by providing the following information: –Project/Contract Name –Project Description –Dollar Amount of Contract –Project Duration •Point of Contact and Telephone Number
Labor Category Descriptions (SIN 132-51 & 132-60F)
Labor Category Descriptions
Required by all Offerorsproviding IT Professional Services (132-51 & 132-60F) •Labor Category Descriptions includes: –Title of labor category –Functional responsibility performed –Qualifications –Education required
Compensation Plan for Professional Employees (SIN132-51 & 132-60F)
Compensation Plan for Professional Employees
Required by all OfferorsProviding IT Professional Services per FAR 52.222-46 (132-51 & 132-60F)
•It sets forth salaries and fringe benefits proposed for the professional employees who will work under the contract •May submit general compensation practices from Offeror’sEmployee Handbook
Training Courses (SIN 132-50)
Training Course Descriptions for SIN 132-50 Required by all Offerorsproviding IT specific Classroom Training as a Service •A formal catalog or a written description of class offerings •Length of course •Location (Contractor or Customer site)
Proposal Pricelist Preparation
Clause I-FSS-600 provides the format for the pricelist, to include the following: –Identify SINs –Geographic Scope of Contract –Payment and Delivery –Terms and Conditions –Pricing
GSA Contract Requirements
•Sales Tracking System •Sales Reporting •Industrial Funding Fee •Contract Sales Criteria •Bankruptcy Pricelists •Modifications •GSA Advantage •Environmental •Scope •Basis of Award •Pricing •Trade Agreements Act •Subcontracting Plans
Sales Tracking System
•Identifies, tracks, and reports GSA sales accurately and completely •Reports all transactions within the proper period •Retrieves data easily •Separates Schedule sales from other federal sales and commercial sales
Sales Tracking System (cont’d)
•One of the most important characteristics of contractor’s tracking system -its ability to isolate GSA Schedule sales from other federal and commercial sales.
•Contractor should be reporting only item(s) on the approved GSA pricelist, which has been sold to any ordering activity that is eligible to utilize the MAS program.
•Some common items (products or services) that may not be reportable are: –Other Direct Costs –Travel Costs –“Open Market” items (Items that contractor sells as part of a GSA order, but are not currently on that contractor’s approved GSA pricelist at the time of the sale.
Some schedules do have a Special Item Number (SIN) for ODCs; therefore, if you have a contract which includes an ODC Special Item Number, those sales are reportable to GSA.)
Sales Reporting
•Sales reports must be submitted within 30 days after the quarter ends, by:
–January 30
th
–April 30
th
–July 30
th
–October 30th
•Even if you have no sales for the quarter, you must still file a $0 sales report •Sales are reported by Special Item Number (SIN) •Report online at: https://72a.gsa.gov
Remitting the IFF
•Payment must be received within 30 calendar days after the quarter ends (not necessarily the last day of the month) •GSA encourages contractors to pay the IFF via credit card or electronic check because this will be a requirement in the near future •Visit https://72a.gsa.gov/for more information
Pricelist
•Your approved pricelist will include terms, conditions and the items or services you want to provide.
•When you negotiate your pricelist with GSA, determining pricing for actual products and/or services is only a portion of the overall process. You also will have a list of terms and conditions incorporated into your contract. They can be found within the first few pages of your contract.
The following terms and conditions you should know off the top of your head as these are ones that directly effect your customers.
–What your minimum and maximum order threshold in order to determine if you should or could accept the order.
–Delivery: Is it included in your price or is it an open market charge? How many days do you have to deliver the item that you are selling? And Can you actually complete delivery within such time frame?
–Prompt Payment Discount: If you have negotiated these terms into your contract, you are required to provide this information on any invoice going to GSA eligible customers.
–Geographic Coverage: Does your pricing change based on location? Are there parts of the USA or other countries that you don’t cover at all?
–Government Purchase Card: It is a contract requirement that you accept the government purchase card for all purchases up to $3000. Accepting the card over the $3000 threshold is not required, but strongly encouraged. You will have other terms and conditions that will be important to you and your customers. Get familiar with your entire pricelist not just your pricing.
TO BE CONT’D
The GSA Schedules program is the premier acquisition vehicle in government, with approximately $50 Billion a year in spending or 10 percent (10%) of overall federal procurement spending.
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